I. Membership Section 1
Membership shall consist of three types: full member, associate member and affiliate member.
A. Full Members (Employer) – individuals who are engaged in the selection and placement within their own organizations of students from educational institutions within the state of South Carolina.
B. Full Members (College) – individuals who are engaged in the areas of experiential education and/or career services at post secondary institutions that are accredited by the Southern Association of Colleges and Schools (SACS).
C. Associate Members (Graduate Students) – individuals who are enrolled in graduate study in a student services or human resources related discipline at a college or university within South Carolina and who are planning to pursue careers in the areas of human resources, experiential education, and/or career services.
D. Affiliate Members – Professionals who do not meet the criteria for other categories of membership and who provide support products and/or services to the recruitment/career services functions; or are working in fields related to career services and/or college recruiting may be accepted as non-voting members. Such members may include, but are not limited to, employees of contract recruiting firms, outplacement firms, employment agencies, career assistance centers, or other organizations related to the overall functions of career services, human resources and/or university recruiting/relations. Affiliate members are not eligible to vote, hold office, or chair a committee within the Association.
Application for membership shall be made to the Chairperson of the Membership Committee.
Applicants and members shall endorse and abide by the “Principles of Professional Conduct for Career Services and Employment Professionals” as set forth by the National Association of Colleges and Employers.
Membership shall be terminated when a member becomes ineligible, is delinquent in payment of dues, or is ruled ineligible for due cause by the Board. Terminated members due to delinquency of dues may be reinstated upon receipt of current dues.
Membership may be transferred to a successor upon written request to the Membership Chairperson. Section 6
Each full member (college or employer) shall be entitled to cast a vote on each matter submitted to the membership for vote. Associate and Affilaite members shall not be entitled to vote.
II. EXECUTIVE BOARD AND OFFICER RESPONSIBILITIES
The administrative responsibilities of the Association shall be vested in a board consisting of the officers, the immediate Past President, and four (4) members elected at large.
The President will preside at all meetings of the Association, chair meetings of the Board, call all regular and special meetings of the Association, serve as an ex-officio member of all committees, and along with the immediate Past President, recommend to the Board for approval and appoint successors to fill unexpired terms of office of board members. The President will assume the title and duties of Immediate Past-President at the conclusion of his/her term as President, serving as a voting member of the Executive Committee and as consultant to that committee. The President will review by-laws and operational procedures each year to make sure the needs of the members are being addressed. The President will enforce all Operational Procedures among the Board and Committees to ensure the best for SCACE.
The President Elect will perform all the duties of the President in his/her absence or at his/her request, will coordinate the annual Board Retreat in the summer he/she becomes President. The President Elect will assist the President with reviews of any Board decisions along with Past president. The President Elect will serve as President until the next annual election should that office become vacant. The President Elect will assume the office of President at the conclusion of his/her term as President-Elect, thereby succeeding the current President.
The Past President serves as a consultant to the elected Executive Board. Along with the President, he/she recommends to the Board for approval and appoints successors to fill unexpired terms of office of board members. Also, he/she serves as Chairperson to the Nominating Committee. All officers below in sections 4, 5, and 6 will hold a two – year term in office Section 4
The Secretary will handle official board correspondence and maintain all official minutes of the annual conference, business, and board meetings. The Secretary will serve on the Newsletter Committee.
The Treasurer will maintain a record on all Association financial business including payment of bills from the Board and committees and deposit funds.
The four (4) Board Members at Large (two college/university and two employer members represent the interests of the members, serve on appointed standing and ad hoc committees, and offer their assistance in the planning of the Annual Conference. III. COMMITTEES
Standing committees shall be Membership, Professional Development, Nominating, Newsletter, Technology,Communication and Marketing, Historian, Conference and Awards. Other committees shall be appointed by the President as necessary on an “ad hoc” basis. All committees will serve for one year beginning June 1.
The Membership Committee will consist of the Chairperson and at least one employer member and one college member . The Committee will devise and implement procedures for recruiting new members and retaining current members. The Committee will keep an updated membership database, application form and email addresses. The Committee will review membership applications and approve such applications in accordance with the constitution and by-laws or refer the application to the Board for approval. The Committee will publish an updated membership directory for the annual meeting and provide other membership updates for each newsletter published. The Committee will send updates to the Technology Committee for the website: http://www.scaceonline.org on a regular basis. The committee will work with the New Member Orientation sub-committee from the Conference committee as needed.
The Professional Development Committee will have a Chairperson and at least one employer representative and one college representative. The President Elect will oversee this committee and be involved in the committee. The Committee will provide members and guests of SCACE with workshop(s) on topics useful and relevant to each participant’s career satisfaction and/or advancement. Two Drive-Ins per year are recommended, along with overseeing and assigning a member for each regional area (upstate, midlands and low country) for the regional meetings to be held at least three times per year. Section 5
The Nominating Committee will be composed of the Past President as Chairperson, along with at least one employer member and one college member.at Large. The Committee will select and present a slate of nominees for President Elect, Treasurer, and Secretary and four At Large Board members. In the event the current President Elect declines the position of president, the Nominating Committee will recommend a candidate. The nominees will be presented in the spring newsletter and elected at the annual conference. The floor will be open to nominations at the annual conference.
Section 6 The Newsletter Committee will be composed of the Chairperson, the Secretary, along with at least one employer member and one college member. The Committee will be responsible for preparing three newsletters and providing copy to the Technology Committee to publish on the website. The SCACE newsletter shall be called The Palmetto Statement. Section 7 The Technology Committee will be responsible for maintaining the website with current information presented by all Board members and committees. The committee will review new technology and current and existing technology needs of SCACE. Section 8 The Communications and Marketing Committee will communicate and market the organization at other events , such as: SoACE, NACE , SHRM, and other organizations where interest might be held for new members. The committee will consist of one employer member and a college member.
The Historian Committee is composed of a Chairperson and one employer or college member who will take photographs at events, as well as collect, organize, and maintain on an annual basis any and all material and records pertaining to the Association. Section 10
The Conference Committee is co-chaired by an employer member and college member . The Conference Committee is composed of The Past President, President and President Elect. The Co-Chairs will be responsible for all sub-committees within the conference and keep the President informed.
The Awards Committee is composed of the Past President and the Employer and College Members at Large. They solicit and evaluate nominations for the three association awards offered annually; select recipients; and present the awards at the annual conference. The present awards offered include: New Professional Award, Unsung Heroes Service Award and the Honorary Lifetime Member Award. The awards criteria and past recipients are included in each membership directory. Maintain correspondence with the SCACE Executive Board for recognition of Lifetime and Honorary award winners at the Annual conference Awards Luncheon. IV. DUES
Annual dues of the Association will be determined by the Board. Dues renewals will be mailed in advance by the Membership Chairperson. Dues are paid to the Treasurer for the period of January 1 – December 31.
The bylaws may be amended or revised upon the recommendation of the Board and approval by a majority vote of members attending the business meeting or by a majority vote of those returning ballots within ten (10) days a vote taken by email.